Exhibitor Information & Resources

Here you will find important details, deadlines, specifications and opportunities in regards to your exhibit at The Process Heating & Cooling Show taking place on June 15-16, 2022 at the Donald E. Stevens Convention Center in Rosemont, IL.

INCLUDED IN EXHIBIT SPACE

Your exhibit space includes:

  • All direct to dock shipment drayage fees included in space fees
  • 8’ high back and 3’ side drape
  • Company ID sign
  • Three (3) complimentary staff registrations per 100 net square feet (nsf) of paid exhibit space
    (example: 10x10 = 3; 10x20= 6; 20x20 = 12)
  • FREE admission for registered staff to all networking functions and sessions (certification courses excluded)
  • FREE publicity & marketing opportunities including:
    • Event Logo & Promotional Tools - The event logo and various online display ads are available for unlimited use by exhibitors to help promote participation in the show in their emails, websites, newsletters, etc. Need an ad customized with your booth number? No problem! Simply contact freeda@bnpmedia.com for customization.
    • Company Profile in On-Site Show Program & Exhibit Guide - Your 100-word company description along with your company name, address, phone number, website and booth # will be included in the on-site Show Program, the attendees go-to resource during and after the Show (logo upgrades and advertising available).
    • Access to Registrants Pre and Post-Event - Share information about a new product or simply encourage registrants to visit your booth be sending them an email or direct mail piece before and/or after the event. Registrant marketing access is available by request through BNP Media, restrictions apply.
    • Public Relations and Publicity - Exhibiting companies will have access to the registered press list upon request and have the opportunity to provide press kits in the Process Heating & Cooling Show press office on-site.
    • Company Press Releases Posted to Event Website - Share your news with us! Your company press release will be posted to the industry news feed on the Process Heating & Cooling Show website.
    • Customer Invitation Program - A customized registration code will be provided to each exhibitor to distribute to customers offering FREE registration to the Process Heating & Cooling Show. The exhibitor with the highest registration code usage wins $2000 towards their sponsorship at the following year’s event!

***Exhibit spaces do NOT come carpeted or furnished and do not include power. All exhibitors are responsible for ordering their own furnishings, equipment, utilities, and labor which are detailed in the Exhibitor Services Manual which will be available by September 2021.***


EXHIBITOR SERVICES MANUAL

DISCOUNTED RATE DEADLINE = MAY 26, 2022

The Rosemont Exposition Services (RES) Exhibitor Services Manual includes important details and deadlines regarding booth furniture, carpet, electrical, labor, shipping and other important services you may need for your booth at The Process Heating & Cooling Show.

Download the Process Heating & Cooling Show Exhibitor Services Manual


BOOTH REGULATIONS, HEIGHT RESTRICTIONS & HANGING SIGNS

The Process Heating & Cooling Show follows the International Association of Exhibitions and Events (IAEE) Guidelines for exhibition displays. If you have specific questions regarding your booth space please contact:

Dana Marsoupian, Sr. Event Manager
marsoupiand@bnpmedia.com | 248-719-5416


Height Restrictions:

  • Island & Peninsula Booths = 16 feet
  • Perimeter Booths = 12 feet
  • Linear Booths = 8 feet

Hanging Signs/Banners:
Hanging signs and banners are only permitted for Island and Peninsula booths, 20'x20' or larger.  The maximum height limitation on hanging signs/banners for the Process Heating & Cooling Show is 16ft., meaning the top of a banner/sign may not exceed 16ft. Most banners/signs are hung 11' from the ground to the bottom of the banner.  Some island booths may have higher clearance and height restrictions may be increased upon request to show management (marsoupiand@bnpmedia.com). 

Further information on height restrictions or hanging signs please reference the Exhibitor Services Manual or please contact:

Dave Houston, Rosemont Exposition Services, Inc.
dhouston@rosemontexpo.com | 847-993-4654


MOVE-IN / MOVE-OUT SCHEDULE

MOVE-IN DEADLINE = JUNE 14, 2022 @ 7:00 PM
MOVE-OUT DEADLINE = JUNE 17, 2022 @ 12:00 PM

Move-In / Setup Hours
Exhibitors must install exhibit at assigned booth during the following times:
     ***Direct to dock shipments will be accepted per the following schedule

    • Monday, June 13, 2022 - 8:00 am – 4:30 pm
    • Tuesday, June 14, 2022 - 8:00 am - 7:00 pm
      The exhibit hall will be open to exhibitors for set-up and move-in until 7:00 pm on Tuesday, June 14, 2022, but any direct shipments arriving after 4:30 will be charged overtime rates. Additionally all other labor orders will be charged overtime rates from 4:30 - 8:00 pm.  All exhibits must be fully installed by 7:00 pm on Tuesday, June 14, 2022 - no exceptions

Exhibit Hall Hours
The exhibit hall will be open during the following times:

    • Wednesday, June 15, 2022 - 10:00 am – 6:30 pm
      • Networking Reception will take place from 4:30 - 6:30 pm in the exhibit hall.
    • Thursday, June 16, 2022 - 10:00 am – 3:00 pm
      No materials may be packed up, loaded or removed from the Exhibit Hall until 3:00 pm on Thursday, June 17, 2021.

Move-Out / Dismantle Hours
Exhibitors may tear down and dismantle their booths during the following times:

    • Thursday, June 16, 2022 - 3:00 pm – 8:00 pm
      The return of all empty crates and cartons will take approximately 3 hours. Please plan accordingly and do not book early flights as move-out takes time.
    • Friday, June 17, 2022 - 8:00 am – 12:00 pm
      All exhibit materials must be packed up and labeled or removed from exhibit hall by 12:00 pm on Friday, June 17, 2022.

EXHIBITOR REGISTRATION

REGISTRATION DEADLINE = MAY 20, 2022

Each exhibitor receives three (3) complimentary registrations per 100 net square feet (nsf) of paid exhibit space. Exhibitors will be provided a customized complimentary registration code via email to redeem their complimentary staff registrations. If additional registrations are needed above and beyond your complimentary passes, they may be purchased at a discounted rate.

Please contact Maddie Berglund for questions or assistance with exhibitor registration.

Maddie Berglund
Registration Manager
844-644-7449
bnp@executivevents.com

Each exhibitor also receives a customized invitation to extend a FREE registration to customers for The Process Heating & Cooling Show through May 31, 2022. The exhibitor with the most attendees that register using their code will win $2000 in sponsorship dollars towards The Process Heating & Cooling Show in 2023. If you need a copy of the invitation or your custom code please contact Dana Marsoupian at marsoupiand@bnpmedia.com.


SHIPPING INFORMATION

ADVANCE WAREHOUSE SHIPPING = MAY 13 - JUNE 10, 2022
DIRECT SHIPPING = JUNE 13 - JUNE 14, 2022

Detailed shipping instructions are included in the 2022 Process Heating & Cooling Show Exhibitor Service Manual (available by Sept. 2021). Don't forget - your exhibit space fees include ALL onsite drayage costs - but only if you ship direct to the convention center (not in advance to the warehouse). This should be a significant cost savings to your company!

For shipping questions or to confirm delivery of your warehouse shipment, please call RES Warehouse at 847-678-0374. Normal warehouse hours are 7:00 am - 3:00 pm Monday through Friday.

  • ADVANCE SHIPMENTS RECEIVED AT THE RES WAREHOUSE
    Advance shipments will be accepted at the RES warehouse beginning May 13, 2022. Shipments received at the RES warehouse by June
    6, 2022 will be weighed, inspected and charged at a rate of $30.00 per cwt. (100 lb. minimum). This charge includes storage prior to the
    opening of the show, delivery to the exhibitor’s booth, removal to the loading dock at the close of the show and S.T. (straight time) reloading
    onto outbound carriers. This rate also includes pick-up, storage and return of empty crates and cartons. Shipments received at the RES
    warehouse after June 6, 2022, will be charged at the rate of $35.00 per cwt. (100 lb. minimum).
  • DIRECT SHIPMENTS TO THE DONALD E. STEPHENS CONVENTION CENTER
    Materials unloaded at the Donald E. Stephens Convention Center are being provided by The Process Heating & Cooling Show. There will be no additional charges for this service, which also includes the re-loading of exhibit materials at the conclusion of the event as well the removal, storage and return of all empty crates and containers.
     

COMPANY PROFILE LISTING

DEADLINE = APRIL 18, 2022

As an exhibitor you receive a company listing in The Process Heating & Cooling Show on-site Show Program & Exhibit Guide. A standard exhibitor listing includes company name, address, phone number, website, booth # and 100 word company profile.

All exhibitors will receive an email with specific instructions on how to create and edit your directory listing. If you have any questions or need assistance with your directory listing please contact:

Ceci Quispe
Event Coordinator
847-405-4018
cecilia@bnpevents.com

Make your company stand out on the event website, show program by upgrading to a Premium Process Heating & Cooling Show Listing.


LEAD RETRIEVAL

DISCOUNT DEADLINE = MAY 20, 2022

Lead Retrieval Form How are you capturing and following up with all of the leads collected at your booth?

Maximize your ROI by using ATS Lead Retrieval services.

Badges at events act as a form of identification and most importantly, electronic business cards. In an effort to streamline session attendance tracking & exhibitor lead capture show managers incorporate QR barcodes fully encoded with attendee contact info as well as important demographic data allowing the exhibitors to easily qualify and follow up.

Why use event provided Lead Retrieval services?

  • Easy to scan & capture attendee contact + key demographic information.
  • Digital qualifiers & note taking
  • Lead data available in real-time & post event (saved in Cloud for up to 18 months)
  • Onsite technical support included
  • Easily manage your exhibit booth team’s leads
  • Customization and seamless integrations into your existing CRM system available.

View details of each lead retrieval option by clicking on the PDF order form.  Place your order directly through American Tradeshow Services (ATS) by deadline Friday, May 20, 2022 for the best rates.

ORDER LEAD RETRIEVAL ONLINE

To order online click HERE or visit www.american-tradeshow.com and enter username "PHCS2022" and password "0520". Orders can also be emailed to orders@american-tradeshow.com or faxed to 985-809-1888.

For questions please contact ATS directly at 985-240-5507 or email orders@american-tradeshow.com.


PRE-SHOW EMAIL

PRE-SHOW EMAIL REQUEST DEADLINE = MAY 26, 2022

As an exhibitor, you have the opportunity to send an email directly to event attendees that “opted-in” to receive third-party communications. Emails can be scheduled to deploy from April 15, 2022 - June 14, 2022 with deployment dates made available on a first-come, first-served basis.

Please select the link below for more details and to get started.

PRE-SHOW EMAIL REQUEST FORM

Avoid list rental scams. The Process Heating & Cooling Show does not sell registrant lists. Learn more.


POST-SHOW EMAIL

POST-SHOW EMAIL REQUEST DEADLINE = AUGUST 24, 2022 

As an exhibitor, you have the opportunity to send an email directly to event attendees that “opted-in” to receive third-party communications. Post-event emails can be scheduled to deploy from June 17, 2022 - September 13, 2022 with deployment dates made available on a first-come, first-served basis.

Please select the link below for more details and to get started.

POST-SHOW EMAIL REQUEST FORM

Avoid list rental scams.  The Process Heating & Cooling Show does not sell registrant lists.  Learn more.


LIABILITY INSURANCE

DEADLINE = APRIL 15, 2022

It is a standard requirement for all Show exhibitors to carry general liability coverage from an insurance company in good standing with minimum policy limits of $1,000,000 per occurrence and $2,000,000 aggregate. BNP Media (2401 W. Big Beaver Rd., Suite 700, Troy, MI 48084, 248-362-3700) and Donald E. Stephens Convention Center (555 N. River Road, Rosemont, IL 60018, 800-528-7975) shall be named as additional insured. This insurance must be in force during the lease dates of the event, June 13 - 17, 2022.

Proof of Insurance is Mandatory
Having insurance will protect your company, employees, and volunteers, should a claim arise against you for something that occurred at your booth. If you already have compliant coverage, please forward your proof of insurance to cecilia@bnpevents.com and be sure to include the exhibiting company name and 'The 2022 Process Heating & Cooling Show' in your message.

If you do not have coverage, it can easily be secured for only $84 through Rainprotection.

Rainprotection Insurance program Rainprotection Insurance program is valuable for:

  • Exhibitors who do not have an existing insurance policy
  • International Exhibitors whose liability insurance will not cover them at a show in the USA
  • Companies who do not have the time to deal with all of the certificate arrangements, and need coverage immediately
  • Exhibitors who find it easier or advantageous to use this program, rather than their corporate insurance; Similar to when you rent a car and do not want to use your own auto insurance
  • Should there be a claim, it will not tarnish your policy and rates, and, unlike most corporate policies, there is no deductible

There are no applications to fill out. Simply purchase your insurance, which is already pre-filled with all of the proper show information, directly online using a credit card. Your Insurance Certificate is instantly emailed to you and a copy is sent to show management.

ORDER YOUR EXHIBITOR INSURANCE ONLINE TODAY!


SHOW MARKETING COLLATERAL

CUSTOMER INVITATION DEADLINE = MAY 31, 2022

CUSTOM INVITATIONS

Exhibitor InviteEach exhibitor will be emailed a customized discount code to extend a FREE registration to customers for The Process Heating & Cooling Show if they register before May 31, 2022. The exhibitor with the most attendees that register using their custom code will win $2500 in sponsorship dollars towards The Process Heating & Cooling Show in 2023. If you would like to create a custom invitation simply click on the invitation thumbnail to the right and insert your company name, booth number and customized VIP code. If you need help customizing your invitation or you need a different file format of the invitation please contact Ally Freed at freeda@bnpmedia.com. If you need your custom code resent to you please contact bnp@executivevents.com.

MEDIA DOWNLOAD

Select the Media Download link below to gain access to various online ads as well as The Process Heating & Cooling Show logo for use in emails, websites and newsletters, etc. to promote exhibitor participation in the show.

MEDIA DOWNLOAD


PRESS & MEDIA

One of the top five reasons exhibitors participate in a trade show is to gain exposure through media coverage. We have teamed up with Riemer Communications to provide exhibitors a cost effective way to communicate messages about their new products and services to editors, reporters and bloggers that have been invited as well as those that have registered for the event. News stories that come out of a trade show can make a company's entire year. For a new company or product, it can put them on the road to success.

The Process Heating & Cooling Show will generate a lot of excitement and media interest, and there are many free ways to get your name out in the media.

  • Share your company's story with our registered press
    Many of the industry trade publications are already working on pre-show issues and they are looking for information from the exhibitors to help them write the most complete and comprehensive coverage about the Process Heating & Cooling Show. We encourage you to send press materials to all of the trade editors.
  • Virtual press office at the Process Heating & Cooling Show
    Interested in posting your press releases on the Process Heating & Cooling Show Industry News feed? Process Heating & Cooling Show exhibitors can post up to three press releases at no cost to the virtual press office on the Show website. Complete the online submission form to submit your press release today.
  • Plan to drop off press kits in the Process Heating & Cooling Show on-site press office
    The Process Heating & Cooling Show press office will be located at the Donald E. Stephens Convention Center in Rosemont, IL. Exhibitors are encouraged to display their information kits in the Press Room for easy access by the media. Access is restricted to accredited members of the working press. Up to 25 kits may be placed in the press room and all kits should be dropped off to the Press Room onsite.

Press Contact:

Amy Riemer
Media Relations Manager
P: 978-475-4441
C: 978-502-4895
amy@riemercommunications.com


SPONSORSHIP & MARKETING OPPORTUNITIES

Increase your exposure at the Process Heating & Cooling Show by becoming a sponsor or take advantage of the many marketing opportunities that will give your company significant presence to a targeted audience of assembly professionals.


HOTEL & TRAVEL

DEADLINE FOR DISCOUNTED RATES = MAY 23, 2022

The Process Heating & Cooling Show has secured a block of discounted hotel rooms available at several hotels conveniently located around the Donald E. Stephens Convention Center to make your trip to Rosemont, IL affordable. Discounted rates are available through May 23, 2022 or when the room block sells out, whichever comes first.

VIEW HOTEL BLOCKS

Beware of unauthorized hotel solicitations and avoid companies falsely posing as a partner of the Show.  For your protection, only book via the online reservations links or call the hotel directly and ask for the “Process Heating & Cooling Show” group rate. Learn more.


EXHIBITOR BULLETINS

The purpose of Process Heating & Cooling Show exhibitor bulletins is to keep each exhibitor up-to-date on information regarding their booth space and participation in the show. Please select the link(s) below to view a copy of each published bulletin for the The 2022 Process Heating & Cooling Show .


CONTACT INFORMATION

The Process Heating & Cooling Show event management team is here to help.

View all TEAM MEMBERS & contact information


FUTURE SHOW DATES

Save The Date for The Process Heating & Cooling Show!

  • June 15-16, 2022
  • May 24-25, 2023

Presented By

process heating process cooling process heating cooling bnp 
    events

2022 Silver Sponsor

Omega

2022 Bronze Sponsors

Astec thermalogic

2022 Association Partners

Air Movement and Control Association International, Inc. Industrial Heating Equipment Association International Institute of Ammonia Refrigeration (IIAR) Refrigerating Engineers & Technicians Association

 

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